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Guide to choose the best Recruitment Automation Software – Resources

If you’ve been looking for recruitment automation software, it can be hard to know where to start. There are so many options out there and each one offers something different. If you’re not sure which system is best for your business, use this guide to help you figure out what features matter most and what questions you should ask in order to find the perfect solution for your company.

What features should you look for?

The first step to choosing the right software for your company is to determine what features you need. This can be a difficult task, but it’s important since most recruitment automation systems offer dozens of options that may not be necessary for your business or organization.

To narrow down your options and make it easier to compare different solutions, consider these questions:

  • How many employees are currently on staff?
  • What is their job title?
  • Is there an existing database of resumes in place? If so, how large is this database?

How do you narrow down your options?

You can start by doing some research. Check out reviews and ask your friends and colleagues for recommendations. Once you’ve narrowed down the field, try out a few different products to see which one fits your needs best.

How often will you be using the software?

The next thing to consider is how often you will be using the software. If you have a small team, a basic package may be enough for your needs. However, if your company has multiple departments and a high volume of candidates that need to be reviewed on a regular basis, it would be best to invest in more advanced features such as automated reminders and email templates.

The amount of time saved by using automation tools can quickly add up over time–and when it comes down to it, there’s no such thing as too much efficiency!

How many people will be using the software?

The more people that will be using the software, the more important it is to find a system that is easy to use and offers a wide range of customizable features. If you have a small team working on hiring and onboarding tasks, you may not need as many bells and whistles as if your company had a larger number of recruiters or HR professionals involved in the process.

What kinds of reports do you need?

It’s essential that the system provides you with a wide range of customizable reports so you can get precisely what you require from your hiring system. Are there any other systems at your company that need to be integrated with the new hiring tool? Before purchasing, make sure the software is compatible with any other systems that you need to connect to. 

For instance, if you have a payroll system that needs to be incorporated into the hiring software, ensure the two are compatible before making a purchase. 

Additionally, if you require video interviewing features, make sure the system has a video trimmer and webcam test to ensure the best quality of your video interviews. Veed can provide you with all these features and more to guarantee you get the most out of your recruitment automation software.

What is your budget?

Hiring software can range from free to hundreds of thousands of dollars, depending on what you need. If you’re looking for something that will help with just the basics of hiring, there are plenty of free options out there. However, if you need a more advanced system or one that offers specific features like applicant tracking systems (ATS) or compliance management tools, expect to pay a little more.

We recommend looking at the top 10 companies in your industry and seeing what they use. A lot of times, it’s an expensive option that only big companies can afford. But if you need something more complex than a simple applicant tracking system, don’t be afraid to spend some money on your hiring software.

Is it compatible with your existing business applications and systems?

It’s important to make sure your software is compatible with your existing business applications and systems. If you’re currently using a CRM, ERP system, or HRMS, you’ll need to ensure that the recruitment automation tool will integrate with these systems.

There are two ways in which this can be done:

  • Use an API integration. This allows you to connect directly with your chosen system via an application programming interface (API). It means there’s no need for any IT support from third parties because everything happens seamlessly within one platform – so it saves time and money as well as giving access to more functionality than traditional approaches would allow for!
  • Use a webhook integration. This method involves creating a link between the recruitment automation tool and your chosen system, which then sends information back and forth via an API. The benefit of this approach is that you can access all the functionality in both systems – so if one isn’t as powerful as the other, then it won’t matter because they’re working together anyway.

What kind of support does the company offer?

It’s important to choose a company that offers support via phone, email, and chat. When you have questions about your software or are having trouble with it, you’ll want to be able to get in touch with someone who can help you out quickly.

Support should be available on a 24/7 basis so that it doesn’t matter what time of day or night it is when you need assistance. Also, make sure the support team can speak multiple languages including English–this will help ensure that everyone has access to quality support regardless of their location or native tongue.


We hope this guide has helped you understand the importance of choosing the right recruitment automation software for your company. The more thought you put into it, the better your chances are of finding something that fits all your needs and is easy to use. By answering these questions before diving into the world of recruitment automation software, you’ll save yourself time and money in the long run!

Author Bio


Mariel is an Outreach Specialist at Veed.io, an online video creation platform. She loves helping people connect with the right solutions to make their video content stand out. In her spare time, she enjoys working out, traveling, and exploring new places. She also loves to read and learn new things. Mariel is passionate about helping people achieve their creative goals and is always looking for new and innovative ways to help them do so.

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