A relieving mail is sent to employees to let them know that they have been relieved from all their duties and responsibilities. This is usually done after the employee has submitted a letter of resignation and has served the notice period. It is more like a formal letter given to the employee just before leaving the company.
A lot of companies also ask for a relieving letter from new hires before they join the organization. This is to ensure that the new employee has no pending dues with the past company and also indicates the time of resignation.
An ideal relieving email/letter would contain certain necessary information such as duration of tenure, joining date, salary, bonus, and benefits, and designations served. This mail also serves as a formal experience certificate from the company which would be used by the employee to prove her/his experience duration.
Template for Relieving Employee:
Dear [employee name],
With reference to your resignation letter submitted on [date], sent to me, wherein you had put down a request to be relieved from your duties from [date] onwards. I would like to inform you that your request has been accepted and you are being relieved from your duties as [job title], effective from [date].
I would also like to confirm that all your settlements with the company will be completed within 30-45 days from the date of relief. The company is grateful for all the contributions made by you during your tenure and we wish you all the best in your future endeavors.