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Onboarding Mail

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88% of new hires stated that their new employers weren’t so good at onboarding. Sending an onboarding mail to newly hired employees sets a good first impression. The contents of the onboarding mail are equally important in order to make the employees feel informed and welcomed. 


In the world of remote hiring, sending out emails regarding all aspects of hiring has become very important. The best time to send out an onboarding mail is when the joining date of the new employee is almost approaching. This is the time when the employee would need the most support from the company. 


Possible Subjects:


Welcome to [Company Name]!

It’s almost day one!

Your first step with [Company Name]




Dear [Candidate Name],


We are so excited to have you at our company! The [Department Name] team is eagerly waiting to welcome you to their group. 


As discussed during the interview process, your starting date will be [Joining Date], and your primary point of contact will be [Employee Name], [Position Title]. His email address is [Email Address]. 


You can reach out to [Employee Name] or directly to me for any queries regarding your onboarding process. 


You will be introduced to the whole team on your first day. Everybody is looking forward to meeting you. 


I hope you are done with submitting all the necessary documents like identity proof, signed contract, and banking details. [Employee Name], [Job Title] will set you up with the payroll as soon as she receives your banking details. 


On your first day, you should be available from [Start Time] to [End Time]. I will catch up with you at the end of the day. 

Feel free to contact me regarding anything you need! All the best!





[Job Title]



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