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New Candidate Welcome HR Mail

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The first step of the onboarding process is making sure that the company’s new employee feels welcomed by the members. The ideal time to send a welcome email to the new employee would be a day before the joining date after they have signed the offer letter.


A well-written welcome email will create a positive impression for the new employee and help them prepare themselves for the onboarding process. This also provides an opportunity for HR if they have missed any documents or details in the offer letter or if they have left out any formal procedures.


The welcome email can contain details about who will be the new employee’s immediate supervisor, who to contact about any problem, any meetings scheduled on the first day, etc.


To make your work easier, we have drafted a standard welcome email that has all the necessary information typical to any job and company. Additional details can be added or customized.


Possible Subjects:

  • Welcome, Aboard [candidate name]!
  • Welcome to [company name]
  • [candidate name], welcome to the team!


Template for Job Confirmation:


Hey [candidate name],


We are very excited to welcome you to our team! We are thrilled to have you at [company name]. We are hopeful that you will prove to be a valuable addition to our team. 


I’ll take this opportunity to remind you that you’ll be joining us on [date] at [time]. I hope you are already familiar with our office location. If you have any difficulty, you can call me at [contact number]. I’ll quickly introduce you to the team you’ll be working with. 


[insert team member names and position titles].


You will directly report to [name] who is the [position title] of your team. Your team is really excited to start working with you. 


I will be attaching what the schedule of your first day would look like to this email. Our working hours are from [start time] to [end time] through Monday to Friday. I hope it doesn’t get too overwhelming. Feel free to communicate with me if you face any problems.  


I will also be attaching the details of your company ID and password. You can change the password after logging into the account. Let me know if you have any issues. 


That’s all for now if you have any questions feel free to mail me at any time. 



Best Regards,




[contact info]



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