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Job Offer HR Mail

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The best way to go forward with offering a job to a candidate is by first calling them up to give the good news. Discuss with them about the joining date and other details and let them know that they will be receiving the job offer mail very soon.


This step will also make sure that the candidate is still interested in the position. After this, you can move on to creating the email. For your convenience, we have created a standard job offer email template that can be used by any company for any kind of job position. You would only need to fill out your necessary information.


Possible Subjects:

  • Job Offer from [company name]
  • Job Offer for [position title]
  • [Company name] Job offer


Template for Job Offer:


Dear [candidate name],


We are delighted to inform you that you have been accepted for the position of [position title] in our company [company name] and I take great pleasure in extending this offer to you formally. Congratulations!


As we discussed [over the phone, during your interview, etc.], please go through the detailed offer letter attached to this mail. Please sign, scan, and email your letter to me at [email address] on or before your joining date if you are willing to accept this offer. 


You will find all the important information like Position, Working Hours, Compensation, Bonus, Benefits, Location, [add more if any] in the attached offer letter. 


Meanwhile, feel free to contact me if you have any doubts regarding your joining or onboarding. If I have missed out any information from my end, let me know. You can contact me via email or you can directly give me a call. 


We at [company name] are very excited to work with you!


Best regards,




[Contact Info] 

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