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Business contract termination mail

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This business contract termination mail template assists in sending out a termination notice of the business contract with the other party. This may include an employee contract termination or a business-to-business contract termination. This letter also consists of key elements that need to be avoided so that there is no misunderstanding and hence terminate the contract on amicable terms. 




  • Business contract termination


Template for Business contract termination mail


Dear [name of recipient],


We’d like to inform you that we no longer require the services provided by [name of company], as of [date]. With this notification, we also comply with the minimum notice period that is required as per the agreement.


Your company has never failed to provide us with good service in the past however due to [incident] we have decided to terminate our business contract.


From this moment on, our company will no longer place an order with your company. We will not cancel any order to deliver that was arranged before this letter unless we explicitly inform you. Ideally, all the other orders should be completed before our contract has been officially terminated.


On our part, we will make sure to clear the amount that needs to be paid by [date]. To that end, we would like to receive all the relevant invoices by [date].


Please confirm the receipt along with this letter as termination of our contract and closing of our account. If you have any questions you’d like to ask, feel free to reach us at [phone] or [email address].


We would like to extend our gratitude for your long-standing collaboration with us.




[your name]




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